Back to Top

    

 
 
 

       

Recording Requirements

     

Recording requirements:  each document is checked for certain criteria.  Those items include but are not limited to the following:

     

  • Date of document (must be on or before acknowledgment date)
  • Deeds and Mortgages Legal should include description including Municipality and County and State
  • Tax Map Number (NOT parcel number) of property.  If you do not have one, you may obtain same by contacting our Mapping Department at (724) 548-3234.
  • Acknowledgment must include the county, state, and name exactly as person signed, as individual or, corporation with officer's title, notary signature, readable notary stamp and expiration date.  Must be dated on or after the execution date of the document.  The notorial seal must be legible and not overlapping.
  • Certificate of Residence. Must be completed and signed.
  • Multiple documents constituting one transaction must clearly indicate on each document the order of recording.  Any re-recording expenses from improper order of recording will be paid by party submitting the documents.
  • Corrective documents must include reference to document being corrected and Reason for correction.  Any corrective DEED must also include a Statement Of Value and a recorded copy of the document being corrected. Statements of Value must be filed in duplicate
  • Re-recording of documents must have a NEW acknowledgment and an explanation as to why they are being re-recorded.
  • Multi-locality deeds MUST state the percentages of divisions of multiple municipalities for local transfer tax.
  • Appropriate size - stamped, self addressed envelopes for the return of documents.
  • There will be no refunds issued.  Please be sure amounts are accurate.
  • No documents containing shaded areas will be recorded. 

       


    

TRANSFER TAX:  One percent (1%) transfer tax is for local/school tax and one for the State.  These checks are to be by separate checks.  The filing fee must be a separate check.  All three checks are to be made to the Recorder of Deeds.

      


      

STATEMENTS OF VALUE: are necessary whenever (1) the full value/consideration is not set forth in the deed (2) when the deed is without consideration or by gift, or (3) a tax exemption is claimed.   A Statement of Value is not required if the transfer is wholly exempt from tax based on family relationship (must be stated on the deed) or public utility easement.  Statements of Value must also be submitted for Rights of Way and Easements.  this is a specific State form that is used either to set the value of the property being conveyed or to give the reason for exemption.  It must be presented in duplicate and one copy is forwarded to the Department of Revenue by us.  Any time the transfer tax is not paid or anytime the true value of the land is not shown on the deed (such as $1.00 consideration), a statement of value is necessary.  If submitting a trust, the copy will not be retained in this office, it will be forwarded to the State.

       

Fees: Recorder of Deed Fees.

       

Common Level Ratio:   July 2021 through June 30, 2022 is 2.54 for Armstrong County.